Administrative Assistant II, College of Engineering

George Fox University announces a .75  FTE  staff position (administrative assistant II) in the College of Engineering. The position is a support staff person located in Newberg, Oregon. The selected candidate will report the Chair of the Electrical Engineering & Computer Sciences Department, and to the Chair of the Mechanical, Civil and Biomedical Engineering Department.  30 hours per week August 15-May 14 annually.

Essential Functions:

• Departmental hospitality. Interfacing with faculty, students, parents, and other visitors such as industry representatives.
• Answer the telephone and provides information, takes messages, or routes the call to the appropriate individual.  Retrieves program voice mail and responds or forwards as appropriate.
• Purchasing office supplies & managing petty cash for the departments.
• Assist accreditation coordinator with ABET documentation and projects, including assessment data collection and Excel graphing with departmental data.
• Manage student employee budget process and report creation. 
• Assist chairs with Industry Advisory Board meeting planning & minutes.
• Serve as a recording secretary for assigned committee meetings. Ensure that all participants have a meeting agenda and remind attendees of meeting schedules. Attend meetings and take, transcribe and distribute minutes.
• Maintains databases of student contact information and on-line calendars.
• Arrange meetings in person or by Zoom by reserving meeting space, arranging food service and working with the Facilities for room set-up.
• Utilize office and web-based software to facilitate communications with students, staff, and faculty.
• Manage and coordinate updates to the College of Engineering webpages.
• Responsible for coordinating student recruitment activities, admissions events (Bruin Preview/Friday at Fox), scholarship competitions, internships and full time job placement; including collecting data and coordinating student internship informational meetings. Evaluating and verifying program applicant qualifications, creating, tracking and reporting on electronic surveys and applications.
• Provide administrative support for departmental faculty and managing student employee assistants.
• Manage departmental marketing and informational media (print, video and social media) interfacing with MARCOM, Department Chairs & student employees.
• Managing social media for the College of Engineering.
• Coordination & supervision of student employees, including processing offer/new hire paperwork, monthly time sheets, documentation of hours and workers for faculty, and tracking earnings; supervise student employees, including delegating, coaching, and providing performance feedback.
• Event management in collaboration with executive assistant; coordinate events throughout the year including fall and spring expos and senior banquets.
• Managing and communicating faculty schedules. Additional associated clerical duties, mail, telephone, room and vehicle reservations, scanning, copying, faxing.
• Communicate effectively and courteously with others, including employees, students and the public, in a spirit of teamwork, respect and customer service.
• By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal advisory role.

Minimum Requirements/Qualifications:

• Strong interpersonal and communication skills.
• Strong attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• 2 years of professional administrative support experience required; 2 years of college preferred
• High level of initiative and ability to work independently as well as enthusiastic about working in a collaborative environment with students.
• Strong analytical and problem solving skills.
• Exceptional planning and organizational skills
• Superior oral and written communication skills and outstanding service orientation.
• Demonstrated computer proficiency: including Google platform, Microsoft Office Suite (word processing and Excel), email, internet, data base, web, etc.
• Proven track record of discretion and integrity in maintaining confidentiality
• Evangelical Christian commitment and lifestyle consistent with the university's mission as described on our website.
• Candidates should value an environment that reflects the diversity of God's kingdom, engages in global concerns, and connects culturally

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from individuals who can help us achieve our diversity goals.  

For Your Personal Well-Being We Offer:

• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by
• A strong Christian vision and mission-led organization with opportunities for your growth and contributions
• Wonderful Christian peers and a vibrant student population
• Free Fitness Center membership
• Free parking
• Rich employee benefits

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

Our Purpose: To educate and inspire students to pursue God's calling.

 **This position is subject to close at any time, regardless of the date on the posting.

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