Administrative Assistant

Job Purpose

This person will provide administrative support to the Plant Service's department at George Fox University by managing and Provide office support activities for the Plant Services facility staff.

Essential Responsibilities

• Provide office support activities for the Plant Services facility staff.
• Provide professional communication; both written and oral.
• Administer, distribute, prepare and process petty cash, vending and reimbursements, maintaining accurate records.
• Prepare and distribute work orders, estimates and projects; communicating the necessary billing.
• Answer and direct phone calls, and coordinate communication of help needed by campus community with Plant Services via a two way radio or phone.
• Distribute keys to facility staff as needed, as well as to other university members, and maintain the key inventory.
• Maintain operational records, and oversee maintenance of office equipment, coordinate service and maintain office inventory through bi-monthly ordering.
• Calculate and run monthly van reports, and other reports as needed.
• Schedule university rental fleet vehicles.
• Schedule community service students and coordinate with the appropriate department.
• Deliver, sort and collect mail, and run various errands.
• Work in a positive, cooperative manner, exhibiting a good attitude and work ethic with co-workers, student employees, and all others.
• Communicate effectively and courteously with others, including employees, students and the public, in a spirit of teamwork, respect and customer service.
• By actions, words and lifestyle, be a Christian role model to students and university employees.

Associated Duties

• Problem solve for office and other associated departments.
• Serve Day active participant.
• In supervisor's absence, manage office, attend meetings, type minutes and setup and organize monthly staff functions.
• Other duties as assigned.

Minimum Requirements/Qualifications

• 1-2 years office experience with skill in using Word, Excel, and PowerPoint. Be able to provide basic level technical support for Plant Services computer operations.
• Ability to multi-task, problem solve and operate under stress, and work well in a team environment.
• Customer service and good communications skills.
• Knowledge of bookkeeping and accounting principles required.
• Ability to communicate effectively in English, orally and in writing, including on telephone, and to understand and follow written and oral instructions.
• High attention to detail, and ability to accurately file and retrieve files in an organized system.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from individuals who can help us achieve our diversity goals.  

For Your Personal Well-Being We Offer:

• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by
• A strong Christian vision and mission-led organization with opportunities for your growth and contributions
• Wonderful Christian peers and a vibrant student population
• Free Fitness Center membership
• Free parking
• Rich employee benefits

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

Our Purpose: To educate and inspire students to pursue God's calling.

 **This position is subject to close at any time, regardless of the date on the posting.

Current Openings for Administrative Assistant Jobs at George Fox University - Residence Life RA AAC